Guidelines for Preparing Papers

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Guidelines for Preparing Papers

GENERAL

– Conference language is English. Authors should ensure that correct English is used throughout the manuscript.

– Length of Manuscript

Peer-Reviewed9 sides Letter size paper (8.5×11 inch, or 21.6×27.9 cm), including all figures and illustrations.
Non Peer-Reviewed6 sides Letter size paper (8.5×11 inch, or 21.6×27.9 cm), including all figures and illustrations.
Posters4 sides Letter size paper (8.5×11 inch, or 21.6×27.9 cm), including all figures and illustrations.

Note: If you decide to pursue the peer review track but later decide not have your paper peer reviewed OR if after being reviewed, your paper is rejected for the peer reviewed publication, the length of your paper would drop down to the maximum for Non Peer-Reviewed Papers (6 sides Letter size paper (8.5×11 inch, or 21.6×27.9 cm), including all figures and illustrations).

– File Naming Convention: the file name should include the Abstract ID number assigned by the GHGT-7 Organizing committee, and the last name of the first author separated by an underscore(_). For example, a Word file for the paper with abstract ID# 52 and first author John Smith would be named abst52_smith.doc .

– Microsoft Word for Windows should be used for the electronic file production. Only PC format will be accepted.

PAPER STRUCTURE

Please download the Example Paper for details of the following.

The paper should have a structure in following order:

– Paper Title

– Authors, affiliations and contact information. Please designate the corresponding author with an asterix (*). See the Example Paper for details.

– Abstract

– Introduction

– Main text (methods, data, results and discussion, etc.)

– Conclusions

– Acknowledgements (optional)

– References

– Tables and Figures

KEY POINTS FOR PAPER FORMATTING

Please download the Example Paper for details of the following.

– Single spaced, 10 point, Times New Roman font is required

– Primary Subheadings should be in boldface, secondary Subheadings should be in italics and tertiary Subheadings should be in regular Roman typeface. All subheadings should be flush left

– Use 1″ (25.4mm) for all four side margins, 0″ for [Gutter]; and 0.5″(12.7mm) for [header] and [Footer]

– Do not insert tabs in the text at the beginning of paragraphs. Please use the indent function in the word processing program. The first letter of each paragraph starts at 0.13″ (3.2mm) from the left

– PLACE tabular material or diagrams AT THE END OF YOUR MANUSCRIPT; please indicate within the document where the material is to appear

– Photographs, illustrations, etc.:

– Must be scanned at 300 dpi and ATTACHED as seperate files in .TIF or .JPG format
– Size: they should be sized exactly how they will appear in the document. The maximum width being 5” (inches). Images larger then page size will not be accepted.
– Only black and white images will be accepted.
– Please indicate, within the document, where the material is to appear.

Note: During the publishing process, tables, diagrams, photographs, illustrations, etc. will be put in the area that you designate within your text. Although you will be appending these items, you should be aware of the amount of space that they occupy to ensure that you are within your paper length limitations.

– If in doubt, please refer to the Chicago Manual of Style (University of Chicago Press)